Document digitization service | Data Management | Atreya Associates

Data Management

Data Digitization

The world is transforming, becoming digital and companies are starting to rely on new technology to reshape their economic models. In Data Digitalization, the information is converted into digital format. Information is organized into separate units of data that can be distinctively addressed, making it easier to preserve, access and share.

At Atreya, we utilize the best digitalization tools to make your business information more efficient, collaborative, and flexible. With our efficient automating operations and structuring methodologies, we effort to increase innovation and add value to your enterprise. You can undoubtedly trust us with the security of your data all while your service productivity will receive utmost focus.

  • Manual Digitizing
  • Heads-up Digitizing
  • Interactive Tracing Method
  • Automatic Digitizing

Our Work Flow

DATA DIGITIZATION-Initiation

Initiation

For any digitization process to begin, it is important to note what sort of documents are needed to be converted and digitized. This will in turn decide which method will be best suited for the digitization process as different documents require different approaches. An effective initiation technique is to segment data into different categories to easily decide which approach must be taken.

DATA DIGITIZATION-Segmentation

Segmentation

This is far more important than it appears. The physical records that need to be digitised must first be identified by the company. They must first be organised by department. Legal, HR, Finances, and other departments, for example. The documents must then be separated into several categories based on their date, importance, and other factors.

DATA DIGITIZATION-Preparation

Preparation

The records must be clean before your team may begin scanning them. You can't begin this process unless there are multiple things interfering with the data, such as a paper clip, sticky notes, or spiral bands. Objects like these should be removed. Prepare them for scanning or capture.

DATA DIGITIZATION-Conversion

Conversion

Scanning is an important component of the digitization process. Optical recognition programmes can be used to turn documents into PDFs immediately. However, these solutions are not ideal for printing in large quantities. Furthermore, each document must be meticulously named.

DATA DIGITIZATION-Organization and maintenance

Organization and maintenance

There are a variety of storage media available to safely store your digitised documents. Multiple solutions are available, ranging from flash drives, DVDs, external hard drives, video libraries, and cloud storage to internal servers. Depending on how frequently you need access to your records, you must choose a storage system and an access interface.